School Admissions

Transfers between Schools

What is the procedure if I want to move my child to another school?

How do I add my child’s name to the Waiting List?

How do I arrange for my child to transfer to junior school?

How do I arrange for my child to transfer to secondary school?

1)   What is the procedure if I want to move my child to another school?

The Council is prepared to consider requests for transfers between schools other than at normal admission times. However, if you are seeking to transfer your child, you must first discuss this with your child’s present headteacher, or head of year in secondary school. You should also contact the headteacher of the school you wish your child to attend. As term time transfers are discouraged, they are normally made only at the beginning of a term, except where they arise due to a change of family address. A transfer application must be completed online in all cases, and this is available on the County Council's website. Applications to transfer will not normally be considered more than 1 term in advance of the transfer.

Changing schools can be unsettling for pupils and can disturb class organisation. It should be a last resort and considered only when all other options for resolving problems have been explored.

If your request for a transfer is due to concerns about your child’s progress or there are any problems at your child’s school, you should, as a first step, discuss the matter with the headteacher of the present school. It is usual practice for a Pupil Support Officer to discuss a transfer application with parents. A booklet Changing Schools – A Guide for Parents’ provides additional information on the transfer process and any potential implications. It is available on request from the Admissions Officer or your child’s school, or can be downloaded from the Council's website.

When a school transfer has been agreed and parents are informed, it will be assumed that they will be accepting the place for their child at the preferred school and that they no longer require a place at the current school. If circumstances change and a place at a different school, or the previous school is required, a new application must be made. Parents should note that the place in the school their child is leaving may already have been allocated to someone else.

2)  How do I add my child’s name to the Waiting List?

Once the allocation process has been completed and your preferred school has been refused (see Admission to Schools - Information for Parents, Part 2 x Rights of Appeal page 20) your child's name will be automatically added to the waiting list until the end of the academic school year for which they have applied. Thereafter the parents should be expected to make a fresh application during the summer term for admission into the following academic year. The priority for any places which become available will be given according to the above oversubscription criteria and not according to the date on which the application for a place was originally submitted.

3)   How do I arrange for my child to transfer to junior school?

Only one infant school (Mount Airey Nursery and Infants School) in Pembrokeshire requires applications from pupils to transfer to junior school. The transfer from infant to junior education normally takes place in the September following a child’s seventh birthday, there is no automatic transfer, parents must by law apply for a place. The headteacher of your child’s primary school can give you information regarding the junior school that your child should normally attend, but you may choose to apply to any preferred school for your child.

We will send you a junior school transfer pack via your child’s primary school during the Autumn term before your child is due to go to junior school, applications to be returned by the end of the Autumn term, these will then be considered and you will be informed of the outcome on the the common offer date, see section 1v for AdmissionTimetable.

4)  How do I arrange for my child to transfer to secondary school?

Secondary schools in Pembrokeshire offer comprehensive education for pupils of all abilities. The transfer from primary to secondary education normally takes place in the September following a child’s eleventh birthday. For 3-16 schools the pupils will automatically transition to key stage 3, however parents do have parental choice and may choose to apply for another secondary school during the normal admission round process. The headteacher of your child’s primary school can give you information regarding the secondary school that your child should normally attend. There are educational benefits in your child attending the secondary school linked to his or her primary school as part of the ‘Cluster of Schools’, see section 1xii.

We will send you secondary school transfer information during the Autumn term before your child is due to go to secondary school. You will be asked to express a preference for a secondary school by the end of the Autumn term and you should use the Council's online application system accordingly. Your application will be considered and you will be informed of the outcome on the common offer date, see section 1v for Admissions Timetable.

Offers to a Secondary School operating on more than one site will be to the school and not a particular site. The site that children attend is a matter for the internal organisation of the school. Appeals cannot be made against the site allocated.

If there are more applications for places than there are places available the oversubscription criteria in section 1viii will be applied.

You should not assume that attendance at any open day or evening for prospective secondary pupils will result in admission or the provision of transport.

ID: 559, revised 09/02/2018