Registration Service

Pembrokeshire Registration Service

The Pembrokeshire Registration Service is responsible for the registration of all births, deaths, marriages and civil partnerships which occur in Pembrokeshire.

To make a booking, arrange an appointment or for general advice and information please telephone 01437 775176.

Opening Hours

For general registration enquiries, registration of births, deaths, marriages and civil partnerships and to obtain birth, death and marriage certificates:

The Register Office, 1 Cherry Grove, Haverfordwest, SA61 2NZ - Monday - Friday 9.00am-5.00pm

Contact Us:

Pembrokeshire District Register Office
1 Cherry Grove
Haverfordwest
Pembrokeshire
SA61 2NZ

Tel 01437 775176
Fax 01437 779357

Email registrar@pembrokeshire.gov.uk

Opening hours - Monday to Friday 9.00am - 5.00pm

Limited free 2 hour parking is available behind the Register Office

ID: 2540, revised 20/09/2017

Naming Ceremonies

Naming ceremonies are a great way to celebrate key life events such as the birth of a new baby, welcoming an adopted child or step-child into the family or formally naming an older child.

The celebration takes the form of a unique civil ceremony that is personal to you and your family, giving an opportunity for you to express publicly your love and commitment to your child, and for adult friends and family to confirm their special relationship and support.

Naming ceremonies can be arranged by any parent, from any cultural background and with any spiritual or religious beliefs. There is no age limit to the naming ceremony and more than one child in the same family can be named at the same time. Your ceremony will be delivered by a professional member of the registration team.

Naming ceremonies give the opportunity to:

  • Celebrate the naming of a child/children
  • Express commitment to the child. The parent or parents pledge their care and love to their child in front of family and friends
  • Bring the child into the community. Relatives and guests meet and welcome the newest member of the family
  • Appoint mentors or supporting adults who will take a special interest in the upbringing of your children
  • Give grandparents the opportunity to make promises to support the parents in the raising of their new grandchild

What happens at a Naming Ceremony?

Each ceremony is divided into sections:

  • Introduction and welcome
  • Naming of the child/children
  • Parent's promises
  • Supporting adults/mentors promises
  • Readings and music
  • Signing of commemorative certificate
  • Presentation of gifts and certificate
  • Closing words

You don't need to include every section in your ceremony, you can make the ceremony as simple or complex as you wish. The length of the ceremony depends on your choices but usually takes 30 minutes.

Where can Naming Ceremonies be held?

We offer Naming Ceremonies in the Register Office and at Approved Premises within the county.

How much does a Naming Ceremony cost?

Penfro, The Register Office, Cherry Grove, Haverfordwest  £120.00 - £180.00
Approved Premises  £385.00 - £435.00

What documents will I need to produce?

The child's birth certificate must be produced when booking the ceremony.  Please note naming ceremonies have no legal status and cannot be used to change a child's name. The certificates issued are for commemorative purposes only.

Our dedicated registration staff are here to offer support, advice and help to create your perfect day.

Contact us

Pembrokeshire District Register Office
1 Cherry Grove
Haverfordwest
Pembrokeshire
SA61 2NZ

Tel 01437 775176
Fax 01437 779357
Email registrar@pembrokeshire.gov.uk

Opening hours - Monday to Friday 9.00am - 5.00pm

Limited 2 hour free parking is available behind the Register Office

ID: 81, revised 17/01/2018

Research your family history

Are you intrigued by your Family History?  Tracing Family History is an increasingly popular hobby and Birth, Death and Marriage certificates provide one of the main sources of information for tracing your ancestors.

Pembrokeshire Register Office has records dating from July 1837 to the present day for Births, Deaths and Marriages which occurred in the Pembrokeshire area.  These records are not open to public inspection but you can apply to the Register Office for a certified copy of the information in a birth, marriage or death entry. The information is provided in the form of a certificate.  

Certificates cost £11 . We aim to issue Family History certificates within 15 working days.

 

Family History Searches

Historically the County of Pembrokeshire was sub-divided into a number of Registration Districts which have changed over time (see Genuki's list of Pembrokeshire Registration Districts).

If you are unsure of the exact date of an entry we will conduct a five year search of our records, two years either side of the year you give, within one historical Registration District free of charge.

If you require a wider search these can be requested subject to the following fees, in addition to the certificate fee:

Search a single district, 2 years either side of given year (total 5 years search)

Free

Each additional district, 2 years either side of given year (total 5 years search)

£5.00

Search of all districts, 2 years either side of given year (total 5 years search)

£18.00

If we find a probable match in our registers, where only some of the information corresponds with the information supplied, we will contact you and obtain your agreement before issuing a certificate.  If we are unable to find a match we will refund the certificate fee in full.

New to Family History?

If you are new to Family History research the following sites are full of useful information on how to get started:

BBC Family History

Genealogical Society

For information about other family and local history resources for Pembrokeshire visit Pembrokeshire Archives

Pembrokeshire County Council run regular courses in Family History research.  Details can be found at Pembrokeshire Learning.

Contact Us

Pembrokeshire District Register Office
1 Cherry Grove
Haverfordwest
Pembrokeshire
SA61 2NZ

Tel 01437 775176
Fax 01437 779357     
Email

Opening hours - Monday to Friday 9.00am - 5.00pm

Limited free 2 hour parking is available behind the Register Office

ID: 76, revised 15/02/2019

Citizenship Ceremonies

The Citizenship Ceremony is the final step in the process of becoming a British citizen. The ceremony celebrates the significance of becoming a British citizen, and welcomes new citizens into the community.

If your application to become a British Citizen is successful, and you are 18 or over, you are required by law to attend a Citizenship Ceremony. If you are applying for citizenship for children, please note that there is no legal requirement for applicants under the age of eighteen to attend a Citizenship Ceremony.

In Pembrokeshire, Citizenship Ceremonies are held approximately once every 6-8 weeks usually on a Thursday morning - the number of ceremonies depends on the number of citizens processed by the Home Office.  Ceremonies are held in the Council Chamber at County Hall in Haverfordwest.

At the ceremony, each citizen will make an oath or affirmation of allegiance to Her Majesty the Queen, and a pledge of loyalty to the United Kingdom.

The Superintendent Registrar conducts the ceremony and the Chairman of Pembrokeshire County Council, or their representative, gives a welcome speech and presents you with your citizenship certificate. Both the Welsh and British National anthems are played and we often invite a local school to lead the anthems and share in the celebration.

The Ceremony lasts about an hour, during which each citizen will receive their naturalisation certificate, which proves you are a British citizen with the right to have a British passport and to vote. You will be asked to sign the civic record of your ceremony and will be presented with a welcome pack from UK Visas and Immigration and a commemorative gift.

After the ceremony refreshments will be provided and an opportunity for photos to be taken.

Arranging your ceremony

New citizens will receive a letter from UK Visas and Immigration informing them that their application has been completed. If you live in Pembrokeshire, or stated in your application form that you wish to have your Citizenship Ceremony in Pembrokeshire, UK Visas and Immigration will send us your naturalisation certificate.

Once you have received this letter you can contact us to arrange your ceremony.  You may invite guests to accompany you.

What documents do I need to bring to my Citizenship Ceremony?

You will need to bring your UK Visas and Immigration citizenship invitation letter.

Are there any costs for attending a group Citizenship Ceremony?

There is no charge for attending a group ceremony. However, if you would like a private ceremony, where you can invite more guests, a fee will apply (please see below).

Private Citizenship Ceremony

If you want to celebrate obtaining British Citizenship in a more personal way, or cannot attend a group ceremony, we can arrange a private ceremony for you. Ceremonies can be held at the Register Office, where you can invite up to 55 guests. Private ceremonies can also be held at Approved Premises (see list of premises approved for Civil Ceremonies).

How much does a Private Ceremony Cost

Register Office, 1 Cherry Grove, Haverfordwest £46.00 per adult (up to 6 guests)
Cleddau, 1 Cherry Grove, Haverfordwest £120.00 per adult (up to 12 guests)
Preseli, 1 Cherry Grove, Haverfordwest £180.00 per adult (up to 55 guests)
Approved Premises £385.00 - £435.00

Contact us

Pembrokeshire District Register Office
1 Cherry Grove
Haverfordwest
Pembrokeshire
SA61 2NZ

Tel 01437 775176
Fax 01437 779357
Email registrar@pembrokeshire.gov.uk

Opening hours - Monday to Friday 9.00am - 5.00pm

Limited free 2 hour parking is available behind the Register Office

ID: 87, revised 17/01/2018

What's in a certificate?

We are more than happy to search for any birth, death or marriage record that you require, but we can only provide information from these records in the form of a certificate. The information contained on the certificate varies depending on when the event was registered. The following list explains what details are available:

Birth Certificates

  • Full Birth Certificates up to 31 March 1969: Date and Place of Birth, First and Middle Names, Sex, Father's Full Name, Mother's Full Name and Maiden Name, Father's Occupation, Parent(s) Address, Date of Registration, Name of Registrar, Registration District/Sub-district and County
  • Full Birth Certificates from 1 April 1969 to 31 March 1995: NHS Number, Date and Place of Birth, Full Names and Surname, Sex, Father's Full Name, Place of Birth and Occupation, Mother's Full Name, Maiden Name and Place of Birth, Parent(s) Address, Date of Registration, Name of Registrar, Registration District/Sub-district and County
  • Full Birth Certificates from 1 April 1995: Date and Place of Birth, Full Names and Surname, Sex, Father's Full Name, Place of Birth and Occupation, Mother's Full Name, Maiden Name, Place of Birth and Occupation, Parent(s) Address, Date of Registration, Name of Registrar, Registration District/Sub-district and County
  • Short Birth Certificates only include: Full Names and Surname, Sex, Date of Birth, Registration District/Sub-district

Please note: during the mid-1980s, the mother's occupation could be included, but wasn't required until April 1995.

Death Certificates

  • Death Certificates (Male over 16) up to 31 March 1969: Date and Place of Death, Full Name and Surname, Sex, Age, Address at time of death, Occupation, Cause of Death, Informant's Name, Address and Relationship, Date of Registration, Name of Registrar, Registration District/Sub-district and County
  • Death Certificates (Female over 16) up to 31 March 1969: Date and Place of Death, Full Name and Surname, Sex, Age, Address at time of death, Occupation (if unmarried), Wife/Widow and Husband's Full Name and Occupation (if married), Cause of Death, Informant's Name, Address and Relationship, Date of Registration, Name of Registrar, Registration District/Sub-district and County
  • Death Certificates (Child under 16) up to 31 March 1969: Date and Place of Death, Full Name and Surname, Sex, Age, Address at time of death, Father's Full Name and Occupation, Cause of Death, Informant's Name, Address and Relationship, Date of Registration, Name of Registrar, Registration District/Sub-district and County
  • Death Certificates (Male over 16) from 1 April 1969: Date and Place of Death, Full Name and Surname, Sex, Date and Place of Birth, Occupation, Usual Address, Informant's Name, Address and Relationship, Cause of Death, Date of Registration, Name of Registrar, Registration District/Sub-district and County
  • Death Certificates (Female over 16) from 1 April 1969: Date and Place of Death, Full Name and Surname, Sex, Maiden Name (if married), Date and Place of Birth, Occupation, Wife/Widow and Husband's Full Name and Occupation (if married), Usual Address, Informant's Name, Address and Relationship, Cause of Death, Date of Registration, Name of Registrar, Registration District/Sub-district and County
  • Death Certificates (Child under 16) from 1 April 1969: Date and Place of Death, Full Name and Surname, Sex, Date and Place of Birth, Parent(s) Full Names and Occupation(s), Usual Address, Informant's Name, Address and Relationship, Cause of Death, Date of Registration, Name of Registrar, Registration District/Sub-district and County
  • Death Certificates from December 2005: Date and Place of Death, Full Name and Surname, Sex, Date and Place of Birth, Occupation, Husband/Widower and Wife's Full Name and Occupation (if married), Usual Address, Informant's Name, Address and Relationship, Cause of Death, Date of Registration, Name of Registrar, Registration District/Sub-district and County

Marriage Certificates

  • Marriage Certificates: Date and Place of Marriage, Bride and Groom's Full Names, Ages, Marital Status, Occupations, Addresses at time of marriage, Fathers' Full Names and Occupations, Names of Witnesses, Names of Registrars/Religious Minister, Registration District/Sub-district or Parish, and County

Contact Us

Pembrokeshire District Register Office
1 Cherry Grove
Haverfordwest
Pembrokeshire
SA61 2NZ

Tel 01437 775176
Fax 01437 779357     
Email registrar@pembrokeshire.gov.uk

Opening hours - Monday to Friday 9.00am - 5.00pm

Limited free 2 hour parking is available behind the Register Office

ID: 89, revised 20/09/2017

How to apply for copy certificates

We hold records for Births, Deaths, Marriages and Civil Partnership which took place in Pembrokeshire from 1837.

How do I apply for a certificate?

What will it cost?

The certificate cost will depend on which options you select from below.

Standard - £11.00

Certificates will be will be available for collection or posted 2nd class in 15 working days.

Priority - £35.00

Applications received between 9.00am and 3.00pm Monday – Friday (excluding Bank Holidays) will be available for collection between 4.00pm and 5.00pm on the day the application is received or anytime during office hours thereafter. Applications received after 3.00pm or on Saturdays, Sundays or Bank Holidays will be available for collection next working day between 4.00pm and 5.00pm. If certificates are to be posted, they will be sent 1st class with any applications received by 1.00pm posted the same working day they are received, applications received after 1.00pm will be posted the following working day.

You can also collect from the Register Office, 1 Cherry Grove, Haverfordwest.

What information do I need to provide?

  • your name, current address and a contact telephone number
  • your reason for applying
  • if you are applying for a certificate for another person, state your relationship to that person

Birth Certificate 

  • full names at birth
  • date of birth
  • place of birth
  • father's names (if applicable) and mother's names to include maiden surname (if known)

Death Certificate 

  • full names of the deceased
  • date of death and place of death
  • date of birth or age at death
  • last address and last occupation.

Marriage Certificate 

  • man's full name
  • woman's full name
  • date of marriage
  • place of marriage

Civil Partnership Certificate 

  • full names of both parties at the time of civil partnership
  • date of civil partnership
  • place of civil partnership

There are two types of civil partnership certificates - An extract certificate does not show the addresses of either party. The standard copy gives full details.

To apply for a standard certificate, you will need to provide the addresses of both parties at the time of the formation of the civil partnership.

Can I apply for a Certificate of Adoption?

Records of adoptions are not held in the Pembrokeshire Register Office. If you require a birth certificate for a person born in Pembrokeshire and subsequently adopted you should apply to the Adopted Children's Register at the General Register Office for an adoption certificate.

Contact us 

Pembrokeshire District Register Office
1 Cherry Grove
Haverfordwest
Pembrokeshire
SA61 2NZ

Tel 01437 775176
Fax 01437 779357
Email registrar@pembrokeshire.gov.uk

Opening hours - Monday to Friday 9.00am - 5.00pm

Limited 2 hour free parking is available behind the Register Office

ID: 74, revised 17/02/2019

How to apply to become a British Citizen

The Home Office handles all applications for British Citizenship. Their website contains everything you need to know about how to apply for citizenship.

 https://www.gov.uk/becoming-a-british-citizen

 

Nationality Checking Service, Settlement Checking Service and Nationality Document Return Service and 

As of the 30th November 2018 Local Authorities will cease to offer the Settlement Checking Service and Nationality Document Return Service, customers can now apply online via gov.uk.

As of the 31st December 2018 Local Authorities will cease to provide the Nationality Checking Service, customers can now apply online via Gov.uk.

Please be aware that these services are no longer available in Pembrokeshire.

New UK Visa and Citizenship Application Services:

From 9th November 2018, the majority of customers will complete their applications online then attend 1 of 57 new service centres in the UK named UK Visa and Citizenship Application Services, managed by a commercial partner, Sopra Steria. Customers will attend an appointment at a service centre to submit their biometric information (photo and fingerprints), and supporting evidence (including proof of identity). To learn more about the new services please visit https://www.gov.uk/guidance/ukvis-new-front-end-services-what-you-need-to-know

Assisted Digital Service:

UKVI have set up an Assisted Digital support service that is available to customers who do not have the appropriate access, skills or confidence to complete an online application form. The Assisted Digital Service aims to ensure that nobody is excluded from making an immigration application due to lack of digital skills or access to a computer. Eligible customers are offered telephone support, or face to face support at a library or their home, to help them access and complete the online form. This service does not provide immigration advice. For more information and contact details for the Assisted Digital service visit ;

https://www.gov.uk/government/publications/assisted-digital-uk-visas-and-immigration/assisted-digital-uk-visas-and-immigration

  • Phone: 03333 445 675
  • Text message: text the word “VISA” to 07537416944
  • Email: visa@we-are-digital.co.uk (Please include a telephone number you can be contacted on if possible).
ID: 75, revised 15/02/2019

Getting Started in Family History

Are you curious about your family history? Understanding your background can help you make sense of who are today and researching your ancestors is a fascinating journey back through time. So how do you get started?

1. Write down everything you know
Note down everything you can remember about your family, particulary dates and places of marriages, births and deaths. You can then sketch out a small section of your family tree using the facts you already know.

2. Speak to your family
Living family members can be a wealth of knowledge. Start with your parents, aunts and uncles, then work back a generation if you can. Ask them to share their memories and family stories. Use the information they provide to add facts to your tree.

3. Find family documents
Obvious documents such as certificates, wills and military service papers can provide the "building blocks" of your family tree. Photographs, family letters, newspaper cuttings and family bibles also often hold key information.

4. Organise your family tree
Write down everything you find out, with a note of where the information came from. Take an A3 sheet of paper and start with your name near the bottom, adding any children below you. Note dates of birth as b. DD/MM/YYYY. If you are married, spouses sit alongside link with an m.

Put your parents above you, and your grandparents above them, along with their birth, marriage and death dates. Where you have gaps in information, this provides places to start your research. Keep your tree up to date as you continue.

5. Develop your research
It is always a good idea to check names and dates against official records and obtaining birth, marriage and deaths certificates gives specific dates for these events and can supply additional information such as parents' names, occupations, addresses, etc. Census records can also be a way of checking data or discovering previously unknown relatives. Census records from 1841 to 1911 are available online or in some local libraries.

6. Applying for certificates
When applying for certificates from us you will need to provide some information to enable us to locate the correct entry. You can search for birth, marriage and death entries in the General Register Office index (available in Pembrokeshire County Library, Haverfordwest and on pay for use websites such as Find My Past and Ancestry.com). Seaching for a name will give you the quarter and district in which the event took place. If you order from us, you can state you only want the certificate if proven facts, e.g. father's name, are correct.

Contact Us

Pembrokeshire District Register Office
1 Cherry Grove
Haverfordwest
Pembrokeshire
SA61 2NZ

Tel 01437 775176
Fax 01437 779357     
Email registrar@pembrokeshire.gov.uk

Opening hours - Monday to Friday 9.00am - 5.00pm

Limited free 2 hour parking is available behind the Register Office

ID: 88, revised 20/09/2017