Privacy Statement
Privacy Notice – Social Services Safeguarding (Channel Panel)
This privacy notice covers how Pembrokeshire County Council (as a Data Controller) will collect, use and share your personal data for the purposes of Channel Panels, which is a multi-agency process aimed at providing support for those who are susceptible to being drawn into terrorism. Channel is listed under Prevent as the government’s counter-terrorism strategy (Contest, see below).
Why we need your information (purpose of processing)
We collect and use your personal information so that we can:
- Help and support those who are identified at being susceptible to being drawn into terrorism.
- Help decide what support you need, how often you need it and when.
- Inform staff in other agencies, including police, probation, health and care services about your needs and situation, to ensure support is tailored to meet your individual needs.
- Share information with appropriate organisations to ensure compliance with safeguarding adults and children’s policies and procedures.
The information that you provide will be processed according to the UK General Data Protection Regulation, the Data Protection Act 2018, Counter Terrorism Strategy (Contest) 2016, Social Services and Well-being Act (Wales) 2014 – Part 7 Safeguarding and All Wales Safeguarding Procedures.
We will also make any disclosures required by law and we may also share this information with other bodies responsible for detecting/preventing fraud/crime or auditing/administering public funds to ensure money is targeted and spent in the most appropriate and cost effective way. In order to achieve this, information will be shared with our Audit Service within Pembrokeshire County Council and with The Auditor General for Wales (Audit Wales Privacy and Cookie Policy (opens in a new tab)).
We will not make any disclosures to third parties for marketing purposes.
Your data will be secure and confidential at all times and we will only collect the personal information that is required to provide you with our service.
What personal data is being collected?
The categories of personal data being collected are:
- Name
- Address
- Date of Birth
- Health
- Ethnicity
- Sexual Orientation
What is our lawful basis for processing your personal data?
The UK General Data Protection Regulations (UK GDPR) requires specific conditions to be met to ensure that the processing of your personal data is lawful. These relevant conditions are below:
- Article 6 (1)(e) Public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.
Some types of personal data are more sensitive than others, and need more protection. This is classed as ‘special category data’ and could include information about your racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership and the processing of genetic or biometric data, health and sex life and sexual orientation.
We process this type of special category data as it is necessary for reasons of:
- Article 9 (2)(g) Substantial public interest.
(The relevant Data Protection Act 2018 condition is – Schedule 1 Part 2: Safeguarding of children and individuals at risk)
- Article 9 (2)(h) Preventative or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services.
(The relevant Data Protection Act 2018 condition is – Schedule 1 Part 1: Health or social care purposes)
Who will we share your information with?
We may need to share your personal data with internal departments, other organisations and third parties, this will include:
Internal:
- Education including Youth Service
- Housing
- Teams from Children and Adult Services
External:
- Channel Panel
- Police
- Health
- Other Local Authorities
- Third Sector Organisations
- Pembrokeshire College
- Health Board
- Probation and Prison service
- Third Sector Organisations e.g. Department for Work and Pensions (DWP)
- Any organisation that may hold information on the individual being reviewed
Pembrokeshire County Council has a duty to protect the public funds it manages. Therefore, the information that you have provided to us may be used for the prevention and detection of fraud and for auditing purposes both internally and externally.
The personal information we have collected from you will be shared with fraud prevention agencies who will use it to prevent fraud and money-laundering and to verify your identity. If fraud is detected, you could be refused certain services, finance, or employment. Further details of how your information will be used by us and these fraud prevention agencies, and your data protection rights, can be found by visiting CIFAS (opens in a new tab).
How long do we keep hold of your information?
Pembrokeshire County Council will only keep your information for as long as is necessary. We will retain the information provided to us for ten years for adults and 75 years from the 18th birthday of any child involved and your information will be securely disposed of once it is no longer required.
Your Rights
Under the UK General Data Protection Regulation and Data Protection Act 2018, you have rights as an individual including:
- The right to Rectification – you have the right to ask to have your information corrected.
- The right to Restrict processing may apply – you may request that we stop processing your personal data however, this may delay or prevent us delivering a service to you. We will seek to comply with your request but may be required to hold or process information to comply with our legal duties.
- The right to Object – this is not an absolute right and will depend on the reason for processing your personal information.
- The right to Erasure - you may request that we erase your personal data however, this may delay or prevent us delivering a service, or continuing to deliver a service. We will seek to comply with your request but may be required to hold or process information to comply with our legal duties.
- The right to not be subject to Automated decision making and profiling.
- The right of Access – you have the right to ask us for copies of your personal data. To make a request, please contact:
Access to Records
Pembrokeshire County Council
County Hall
Haverfordwest
SA61 1TP
Email: accesstorecords@pembrokeshire.gov.uk Telephone: 01437 764551
Complaints or Queries
Pembrokeshire County Council endeavours to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this seriously. We encourage people to bring to our attention if they believe that our collection or use of information is unfair, misleading or inappropriate.
This privacy notice does not provide exhaustive detail of all aspects of our collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below:
Data Protection Officer
Pembrokeshire County Council
County Hall
Haverfordwest
SA61 1TP
Email: dataprotection@pembrokeshire.gov.uk
Telephone: 01437 764551
If you want to make a complaint about the way we have processed your personal information, you can contact the Information Commissioner’s Office as the statutory body which oversees data protection law:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
SK9 5AF
Email: wales@ico.org.uk
Telephone No: 0303 123 1113
Our Contact Details as Data Controller are:
Pembrokeshire County Council, County Hall, Haverfordwest, Pembrokeshire, SA61 1TP.
Telephone number: 01437 764551 or enquiries@pembrokeshire.gov.uk
Our Data Protection Officer’s information is detailed above in the Complaints and Queries section.
Changes to this privacy notice
We keep our privacy notice under regular review.