Overview and Scrutiny

Partnership and Scrutiny Support Team

Nick Evans, Partnership and Scrutiny Support Manager
Tel. 01437 775858
email: nicholas.evans@pembrokeshire.gov.uk
 

Lynne Richards, Partnership and Scrutiny Support Co-ordinator
Tel. 01437 776252
email: lynne.richards@pembrokeshire.gov.uk

 

 
ID: 626, revised 28/03/2019

Services Committee

The role of the Services Overview and Scrutiny Committee is to review and scrutinise public facing services delivered by the Council, with the exception of those within the remit of the Schools and Learning and Social Care Overview and Scrutiny Committees. The Committee will scrutinise the quality and performance of these services.

The remit and scope of the Committee in relation to Council services, and divisions within these services, is as follows:

·         Infrastructure

·         Environment and Civil Contingencies

·         Housing

·         Building Maintenance

·         Planning

·         Property

·         Public Protection

·         Economic Development and Regeneration

·         Cultural Services

·         Leisure Services

·         Revenues and Benefits

The Committee has 13 members and will meet at least five times per year. Details of Committee members and future meetings, along with the Committee Work Programme can be found via the links below. 

Services Overview and Scrutiny Committee (opens new window)

Terms of Reference - Services Committee  

 

ID: 547, revised 12/07/2019

Policy & Pre-decision Committee

The role of the Policy and Pre-decision Overview and Scrutiny Committee is to review and scrutinise policies, plans and strategies prior to decision by Cabinet.

The Committee will undertake pre-decision scrutiny or order to contribute to the quality and robustness of Cabinet decision-making.  A further function of the Committee is to ensure that Cabinet decision making is compliant with the Well-being of Future Generations (Wales) Act 2015 and takes account of the ‘sustainable development' principle and 5 ways of working (long term, preventative, involving, collaborative and integrated) as well as other statutory requirements as appropriate (e.g. Equality Act 2010).  It will also ensure non-executive Member involvement in the Council’s budget policy and planning framework through a standing Finance Panel.

The remit and scope of the Committee is as follows:

·         Cabinet forward work programme

·         Proposals for service changes, transformation and / or efficiencies

·         Integrated Impact Assessments

·         Strategies and plans, as appropriate

·         Development of and planning for annual budget and Council Tax proposals through the Finance Panel

The Committee has 13 members and will meet at least five times per year. Details of Committee members and future meetings, along with the Committee Work Programme can be found via the links below. 

Policy and Pre decision Overview and Scrutiny Committee (opens new window)

Terms of Reference - Policy and Pre-Decision Committee  

 

ID: 548, revised 12/07/2019

Social Care Committee

The role of the Social Care Overview and Scrutiny Committee is to review and scrutinise services relating to the care, support and well-being needs of children and adults.

The Committee will scrutinise the quality and performance of all Social Care related services delivered by the Council.

The remit and scope of the Committee in relation to Social Care related services is as follows:

·         Adult Care

·         Children’s Services

·         Strategic Joint Commissioning

·         Carers

·         Integrated services and well-being

·         Domiciliary Care

·         Work with the Third Sector

·         Compliance with the Social Services and Well-being Act

·         West Wales Care Partnership

·         Regional Safeguarding

·         Regional Fostering

·         Regional Adoption

The Committee has 13 members and will meet at least five times per year.  Details of Committee members and future meetings, along with the Committee Work Programme, can be found via the links below.

 

Social Care Overview and Scrutiny Committee

Terms of Reference - Social Care Committee  

 

ID: 549, revised 12/07/2019

Schools and Learning Committee

The role of the Schools and Learning Overview and Scrutiny Committee is to review and scrutinise services delivered to improve outcomes for children, young people and adult learners and to support the raising of educational standards and outcomes.

The remit and scope of the Committee is as follows:

·         Educational outcomes at all stages, particularly at Key Stage 4

·         School performance, including support provided to schools

·         School categorisation

·         School support through regional working (i.e. ERW)

·         Individual Schools (via a Schools Scrutiny Panel)

·         Inclusion Services

·         Youth Support and other community based services (including Adult Learning)

·         Post-16 learning, skills and training

·         Memorandum of Understanding with Pembrokeshire College

·         Music Service

·         Sports Development

·         Children’s voice and participation

·         Financial arrangements relation to schools and learning

·         Safeguarding in Education

The Committee has 13 members and four statutory co-optees and will meet at least five times per year. Details of Committee members and future meetings, along with the Committee Work Programme can be found via the links below.

Schools and Learning Overview and Scrutiny Committee (opens new window)

Terms of Reference - Schools and Learning Committee

ID: 550, revised 12/07/2019

Public Engagement

Section 62 of the Local Government (Wales) Measure 2011 allows for anyone who lives or works in Pembrokeshire to bring to the attention of the relevant Overview and Scrutiny Committee their views on any matter under consideration by the Committee. 

Forward work programmes detailing matters that each Committee will be considering can be accessed via the links below.  An Overview and Scrutiny Committee must, when exercising its functions, take into account any views brought to its attention.

A form is available for this purpose.

In order to encourage those who live and work in the county to become more involved in the Scrutiny process in Pembrokeshire, a form has also been developed whereby members of the public can suggest issues for Overview and Scrutiny Committees to consider.  This form, ‘Suggest topics for consideration by an Overview and Scrutiny Committee' can also be accessed via the link below.  For this reason, forward work programmes are designed to be flexible and may change to accommodate any issues that arise which are within the remit of Overview and Scrutiny Committees.

A protocol for public speaking at Overview and Scrutiny Committee meetings has been developed and is accessible via the link at the bottom of this page.

Brining views to the attention of an Overview and Scrutiny Committee

Suggest topics for consideration by an Overview and Scrutiny Committee  

Protocol for Public Speaking 

Protocol for Public Speaking - Flowchart 

ID: 552, revised 03/12/2018

Overview and Scrutiny in Pembrokeshire

The Local Government Act 2000 introduced major changes to the way in which Councils make decisions.  The Act enabled Councils to introduce new political structures, including one involving a Leader and Cabinet model (the Executive) and Overview and Scrutiny Committees.  The Executive is responsible for taking key decisions about services in accordance with the policies adopted by the Council.

Overview and Scrutiny Committees monitor performance, contribute to policy development and review and investigate matters which affect the County and its residents.  Another function of Overview and Scrutiny Committees is to balance the Executive's powers, if necessary, by holding the Executive to account by examining and questioning their decisions.

In March 2016, following a review by the Corporate Governance and Democratic Services Committees and recommendations in the Welsh Audit Office Corporate Assessment of Pembrokeshire County Council in 2015, Councillors voted to introduce five new Overview and Scrutiny Committees from September 2016 to replace the previous ‘thematic' Committees.

Guide to Scrutiny in Pembrokeshire

Guide to Overview and Scrutiny for Members and Officers

Overview and Scrutiny Annual Report 2017-18

ID: 545, revised 14/12/2018

Corporate Committee

The role of the Corporate Overview and Scrutiny Committee is to review and scrutinise corporate functions and support services.

The Committee will have oversight of the overall strategic direction, policies, plans and priorities of the Cabinet and Council (post-decision) and monitor their implementation.  The Committee will scrutinise corporate services utilising relevant management information such as Service Improvement Plans and Business Risk Registers.  Any areas of specific concern may be referred to the Services Overview and Scrutiny Committee as appropriate.  The Committee will also have oversight of the Public Services Board (PSB) and Community Safety Partnership (CSP) through a standing Partnerships Panel, as required under the Well-being of Future Generations (Wales) Act 2015.

The remit and scope of the Committee in relation to Corporate functions and services is as follows:

Corporate Functions

·      Office of the Leader

·      Cabinet Member annual reports

·      Chief Executive

·      Budget monitoring (half yearly)

·      Corporate performance monitoring (quarterly)

·      Corporate Improvement Plan and Review

·      Compliance with Well-being of Future Generations Act

·      WAO corporate reports

·      Welsh Language

·      Risk Management

·      Corporate Safeguarding

·      Whistleblowing

·      Transformation programme management

·      City Deal programme management

Corporate Services

·         Financial Services

·         Information Technology

·         Audit, Risk and Information Services

·         Customer Services

·         Human Resources

·         Legal and Committee Services

·         Procurement

·         Corporate Policy

·         Partnership and Scrutiny Support

·         Corporate Communications, Press, PR and Marketing

·         Electoral Services

The Committee has 13 members and will meet at least five times per year. Details of Committee members and future meetings, along with the Committee Work Programme can be found via the links below. 

Corporate Overview and Scrutiny Committee (opens new window)

Terms of Reference - Corporate Committee  

 

ID: 546, revised 12/07/2019