Finance and Business

How will the Council Budget for 2019 2020 be agreed

WHY ARE WE HAVING TO REDUCE COSTS AND MAKE EFFICIENCY SAVINGS? 

The amount of grant we receive from Welsh Government has been cut and we have the lowest Council Tax in Wales

Government grant and Council Tax is where all the money for local services comes from

Welsh Government determine how much Councils need to spend to provide their services

Welsh Government grant assumes all Councils generate Council Tax income at an “average level” but in Pembrokeshire, we don’t!

Our neighbouring Council’s Carmarthenshire and Ceredigion are able to generate substantially more Council Tax income than Pembrokeshire due to higher tax rates

The Council provides the same services as all other Councils in Wales at significantly less cost, which must make us the most efficient in Wales

Workforce costs are rising

This is because of increases in national minimum and living wages, and significant increases in pay awards and employers contributions to teachers’ pensions

An increase in the number of people needing our help

The number of older people in our population is increasing, which is increasing the demand on our adult social services

Non-Workforce costs are rising

Inflation and contractual costs are increasing at more than the Bank of England’s 2% target

Forecasters also think that inflation will increase further after Brexit in March 2019

They think that the biggest impact of an increase in inflation will be on areas outside of London, including Wales

WHAT IS THE REVENUE BUDGET SPENT ON?

In 2018-19 our total net revenue budget was £215.5m

 

PEMBROKESHIRE COUNTY COUNCIL
REVENUE BUDGET

2018/19
Net Expenditure

£'000

 Education Services

 Social Care - Children

 Social Care - Adult Services

 Housing Services

 Council Housing

 Highways & Transport Services

 Culture & Related Services

 Planning

 Environmental Services

 Other Central, Corporate & Democratic Services

87,439

13,455

51,587

1,138

0

8,233

5,961

1,597

13,702

5,719

 Council Tax Reduction Scheme

 Court Services

 Transformation

 Second Homes Council Tax (Community)

8,713

267

0

0

 Total Service Budgets

197,811

 Levies

 Net Investment Income / Capital Financing Costs

7,397

10,331

 COUNCIL BUDGET REQUIREMENT

215,539

 

WHAT HAVE WE ACHIEVED SO FAR?

Over the last five years we have already bridged a funding gap of £68.6m

The funding gap was bridged by a combination of £14.7m additional income from Council Tax increases, £52.6m in cost reductions/efficiencies, a £0.6m contribution from the Council Tax 2nd homes income (community element) and a £0.7m one-off contribution from reserves

We have endeavoured to ensure that cost reductions/efficiencies have been made within the Council wherever possible, in order to minimise the impact on services to our customers, particularly those which impact upon the most vulnerable in our communities

We introduced a Council Tax premium for second homes in 2017-18 and will be introducing a Council Tax premium for long-term empty properties in 2019-20

Since the introduction of the premium we have:

Agreed to progress with a target of 10 affordable homes each year, with Solva, Llangwm and Fishguard/Goodwick being identified as priority areas for building

Established the Enhancing Pembrokeshire Grant fund, which provides resources to support local organisations to offset the impact of second homes within their communities

WHAT WILL HAPPEN NEXT?

We will develop a set of budget proposals for 2019-20.

These will include options for Council Tax increases for 2019- 20.

They will also include options around changes to some local community services.

 

Activity

Date

Time and Venue

Draft Budget to Cabinet

Monday 3rd December

10am, County Hall

Facebook Live Session 1

Tuesday 4th December

7pm

Draft Budget to Council

Thursday 13th December

10am, County Hall

Start of Budget Consultation

Monday 17th December

www.pembrokeshire.gov.uk/haveyoursay

Drop in session

Monday 17th December

2 - 4pm, County Library & Gallery

Facebook Live Session 2

Monday 7th January

7pm

Drop in session

Wednesday 9th January

3 - 5pm, County Library & Gallery

Public Question & Answer Session

Wednesday 9th January

7 – 8.30pm, Pembrokeshire Archives

Facebook Live Session 3

Wednesday 16th January

7pm

Drop in session

Thursday 17th January

2 - 4pm, County Library & Gallery

End of Budget Consultation

Friday 18th January

 

Final Budget to Cabinet

Monday 11th February

10am, County Hall

Final Budget to Council

Thursday 21st February

10am, County Hall

We will post details of our consultation for the Council Budget 2019 - 2020 on this page in due course

You can view webcasts of Cabinet and Council meetings 

We welcome questions and responses in Welsh.

You will be able to request hard copy consultation documents via our Customer Contact Centre on 01437 764551, from Monday 17th December. 

ID: 4336, revised 10/12/2018
ID: 3695, revised 15/08/2018

Creditor Payments

Creditor payments over £500 for the period:-  

April 16 - March 17

January, February, March 2016

 

ID: 2389, revised 05/09/2017

Fees and Charges 2018-19

The document shows all of the Fees and Charges currently charged by Pembrokeshire County Council. The information is correct at the time of publication, please contact the relevant service area with any queries.
All Fees are inclusive of VAT, if applicable (unless otherwise stated).

Pembrokeshire County Council Fees & Charges 2018-19

Fees and charges marked with an asterisk * are set by the Council, those not marked are set by other organisations such as Welsh Government and Westminster.

ID: 2272, revised 01/11/2018

Members' Allowances Scheme 2018 - 2019

1.
 
Basic Salary Annual Payment
£
  Base Amount 13,600

2. Senior Salaries (including Basic Salary)
Leader of the Council
Cabinet Members
Chairmen of Committees
Leader - largest Opposition Group
 
48,300
29,300
22,300
22,300
3. Co-Opted Allowances
Co-Opted Chairman of Committees

Co-Opted Ordinary Member
 
per day - £256
per half day - £128
per day - £198
per half day - £99
  Co-opted members be limited to a maximum of 10 full days for the 2018/19 municipal year for each committee to which an individual is co-opted.
4. Subsistence Allowances (Approved Duty Only)
No subsistence allowances will be payable for any approved duties within the County. Subsistence payments for approved duties outside the County will be reimbursed up to the agreed limit subject to costs being incurred and receipts provided to support such reimbursements. Subsistence allowances for 2018/2019 are as follows:-
  Day Subsistence Rate (Approved Duty) maximum - £28
  Overnight Subsistence (Approved Duty)
       London
       Elsewhere
 
maximum - £200
maximum - £95
  Overnight stay with friends or relatives (Approved Duty) maximum - £30
  Generally, where attendance is required with overnight accommodation this should be pre-booked by an officer.

Attendance at meetings outside the United Kingdom must be agreed in advance with the Chief Finance Officer.

For further conditions relating to expenses please refer to section 12.

5. Travelling Allowances (Approved Duty Only)
Travelling costs for approved duties both within and outside the County will be reimbursed based on mileage travelled and agreed mileage rates. Mileage rates from 2018/2019 are as follows:-
  Up to 10,000 miles
Over 10,000 miles
45p per mile
25p per mile
  Motor Cycle
Pedal Cycle
Passenger Supplement
24p per mile
20p per mile
5p per mile
   Mileage is payable for the journey from home to and return from your destination.
6. Approved Duty

An “Approved duty” means:-

(a) Attendance at a meeting of the Authority or of any Committee of the Authority or of any body to which the Authority makes appointments or nominations or of any Committee of such a body;

(b) Attendance at a meeting of any association of Authorities of which the Authority is a Member;

(c) Attendance at any other meeting the holding of which is authorised by the Authority or by a Committee of the Authority or by a joint Committee of the Authority and one or more other Authorities;

(d) A duty undertaken for the purpose of or in connection with the discharge of the functions of an executive where the Authority is operating executive arrangements within the meaning of Part II of the 2000 Act;

(e) A duty undertaken in pursuance of a standing order which requires a Member or Members to be present when tender documents are opened;

(f) A duty undertaken in connection with the discharge of any function of the Authority which empowers or requires the Authority to inspect or authorise the inspection of premises;

(g) Attendance at any training or developmental event approved by the Authority or its executive or board;

(h) Any other duty approved by the Authority, or any other duty of a class so approved, undertaken for the purpose of, or in connection with, the discharge of the functions of the Authority or of any of its Committees.

nb. The determination of whether a duty is an “approved duty” is delegated to the Chief Executive or Director of Finance.

7. Dependant Allowances
Reimbursement of such payments, up to a maximum of £403 per month, will be paid subject to costs being incurred and receipts provided to support such claims.
8.

Family Absence

Members are entitled under the provisions of the Family Absence for Members of Local Authorities (Wales) Regulations 2013 to a period of family absence, during which if they satisfy the prescribed conditions they are entitled to be absent from Authority meetings. When taking family absence, Members are entitled to retain a basic salary irrespective of their attendance record immediately preceding the commencement of the family absence. Should a senior salary holder be eligible for family absence they will be able to continue to receive their senior salary for the duration of the absence.

9. Civic Salaries (including Basic Salary)
  Chairman of County Council
Vice-Chairman of County Council
21,800
16,300
10. Foregoing Salaries and Fees
Under Section 154 of the Local Government Measure 2011, any Member or Co-Opted Member may, by notice in writing to the Director of Finance, elect to forgo any part of their entitlement to a salary or fee as determined by the Independent Remuneration Panel for Wales.
11. Payment Arrangements
The Members’ travelling and subsistence claim form, including payment arrangements, are attached.
12. Member Responsibility/Attendance etc.
(a) A statement of the basic responsibility of a Councillor is in place
The Member Handbook, a hard copy of which was given to each Member at Induction, contained job descriptions for Councillors and for the various responsibilities and roles that they might have eg. a Member, the Leader/Deputy Leader, Cabinet Member, Chairman/Member of Overview & Scrutiny Committee, Opposition Leader/Deputy Leader, Chairman/Member of a Regulatory Committee, Member Champion etc.

(b) Role descriptors of senior salary office holders is in place.
See above.

(c) Records are kept of Councillor attendance
Members sign attendance sheets for every official occasion. Details of attendance are recorded on the Minutes of the meeting and Members’ attendance can be scrutinised by the general public via the ModernGov System which publishes the Agendas and Minutes of meetings. It is intended that attendance of Members will be published annually since the Election of the Council in May 2012.

(d) Records are kept of any Councillor activity
If Members attend outside bodies they can claim expenses for attendance and records of claim are retained. Activities in the Member’s constituency are not recorded by the Council.

(e) Annual reports are prepared by Councillors, and published on the Council Website
The Council is making arrangements to facilitate a Member’s annual report should they decide to do so which will include publication on the Council’s website. This is a matter being led by the Democratic Services Committee.
13.

Further conditions relating to reimbursement of Travelling & Subsistence Expenses

(a) Claims should be submitted no later than three months after the approved duty was performed.

(b) The mileage/expenses claimed have been necessarily incurred in respect of approved duties on behalf of the County Council.

(c) No claim has or will be made or other reimbursement be received in respect of the approved duty from any other body.

(d) This is no entitlement to receive remuneration in respect of the approved duties to which the claim relates, other than under the authority's current scheme.

(e) No claim is being made for a spouse or partner or for travelling as a passenger with another member or officer.

(f) No claim is being made to attend a political meeting.

(g) All reimbursements will be made via the council's payroll system to ensure the correct treatment of tax is made.

(h) All Cleddau Bridge tolls will be paid at 60p in the absence of a receipt.

(i) Claim forms to be submitted to the Payroll Department by the 10th of each month.

 

  Director of Finance 
May 2018

Annual Schedule of Member Remuneration 2018-19

Members Travel and Subsistence Claim Form

ID: 1245, revised 08/06/2018

National Fraud Initiative (NFI)

Pembrokeshire County Council will be taking part in the National Fraud Initiative 2018-19

As a public authority we are required by law to protect the public funds we administer. We may share information provided to us with other bodies responsible for auditing or administering public funds, in order to prevent and detect fraud.

The Auditor General is responsible for carrying out data matching exercises under its powers under the Public Audit (Wales) Act 2004.

Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match. This is usually personal information. Computerised data matching allows fraudulent claims and payments to be identified. Where a match is found it indicates that there is an inconsistency which requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.

The Auditor General currently requires us to participate in a data matching exercise to assist in the prevention and detection of fraud. The Auditor General requires this authority to provide information it holds for this purpose. We are required to provide particular sets of data to the Auditor General for data matching.  Details are set out on the Wales Audit Office website.

As the use of data by the Auditor General in a data matching exercise is carried out with statutory authority (Part 3A of the Public Audit (Wales) Act 2004), it does not require consent of the individuals concerned under the Data Protection Act 2018.

Data matching by the Auditor General is subject to a Code of Practice. This is to help all bodies involved in data matching comply with the law and good practice, including maintaining data securely (see Wales Audit Office website).

For further information the Auditor General’s legal powers and the reasons why he matches particular information see Wales Audit Office Privacy Notices or contact Jo Hendy (Governance, Assurance & Information Manager) on 01437 776213 / joanne.hendy@pembrokeshire.gov.uk or Charlotte Hodges (Internal Audit Team Leader) on 01437 775899 / charlotte.hodges@pembrokeshire.gov.uk.  

ID: 530, revised 06/11/2018

Audit of Accounts

Our online public inspection of accounts is open from 10am on Wednesday 30th May 2018 to 4pm on Tuesday 26th June 2018.

To make an appointment to visit Unit 26 Thornton Business Park, Milford Haven, SA73 2RR between the hours of 10.00am and 4.00pm, email maria.harries@pembrokeshire.gov.uk or call 01437 775683

Notice of Audit

Notice of Audit of the 2017-18 Accounts for Pembrokeshire County Council

Notice of Audit of the 2017-18 Accounts for ERW

ID: 532, revised 15/06/2018

Council Budget

The Council's overall financial strategy is outlined in its Medium Term Financial Plan .

We also have a strategy which outlines our approach to holding and utilising reserves.

Strategy for Holding and Utlising Reserves

The Council's annual budget is set by full Council in March each year.

An integrated monitoring report is produced for the Council's Cabinet at the end of each quarter.

 

ID: 527, revised 24/01/2018