A by-election will take place on Thursday 13th September 2018, to elect a member to Pembrokeshire County Council for the Pembroke St Mary North ward.
Here you will find information and guidance on the election process.
This page will be updated and further information will appear as the timetable progresses.
Candidate Expenses – Within 35 calendar days of the election result being announced candidates will need to prepare and submit to the Returning Officer an election spending return. Details can be found on the Electoral Commission's website under Part 3 – Spending and donations.
This guide is intended to be used as a quick introduction to the basic information that you need to consider when planning to stand for office
Electoral registration forms have been sent to every household in Pembrokeshire asking residents to check whether the information that appears on the Electoral Register for that address is correct.
Householders are being urged to respond as soon as possible.
The easiest way to complete the form is online: It just takes a few minutes:
The aim is to ensure that the Electoral Register is up to date and to identify any residents who are not registered so that they can be encouraged to do so.
Although there are no major elections or by elections planned for 2018, elections can be called at any time so this is an opportunity for residents to ensure that they will be able to take part, even if an election is called at short notice.
Ian Westley, Electoral Registration Officer at Pembrokeshire County Council, said: " It’s important that residents respond as soon as possible, so we can make sure we have the right details on the electoral register for every address in Pembrokeshire.
“To make sure you are able to have your say at elections simply check the form when it arrives and respond as soon as you can."
“If you’re not currently registered, your name will not appear on the form. If you want to register, the easiest way is online at www.gov.uk/register-to-vote, or we’ll send you information explaining how to do this in the post. In any case, you will still need to complete the form and send it back to us.”
Failure to respond will mean we need to send out two reminders and a canvasser to call at each property. The printing and postage of sending out reminder forms will incur a cost at a time when the local authority is trying to save money.
The electoral registration form also allows residents to opt to have their details excluded from the Open Register. This means their details cannot be bought by individuals and commercial organisations.
Anyone who has any questions should call the helpline on 01437 775844 or email: firstname.lastname@example.org
You can read our Privacy Notice here
This notice explains why we collect and keep your personal information, how your information is used and what we do with the information we collect.
The electoral register is a list of the people who are registered to vote. To be able to vote in local and national elections you will need to be on the electoral register.
The Electoral Services Office is responsible for maintaining the Electoral Register in Pembrokeshire. Since the 10 June 2014, all new registration applications must be done individually.
Each applicant will be asked to give their:
These details will be checked against other records to verify their identity before the registration officer can approve the application.
If we experience any problem verifying your details, we will contact you. You may be asked to provide further information.
If you change address you will need to inform us.
To register to vote, you need an electoral registration form. Fill it in, sign it personally, as requested, and return it to:
Pembrokeshire County Council,
Alternatively you can email email@example.com to request a rolling registration form.
You can register to vote if you are:
If you have any queries on electoral registration, or would like to check if you are on the electoral register, please contact the Electoral Services Office on 01437 775714, or email firstname.lastname@example.org
The electoral register lists the names of everyone who is entitled to vote. Certain people or organisations can legally have copies of the electoral register but can only use it for specific purposes.
The main use of the electoral register is for elections and referendums. It can also be used for the purpose of the prevention and detection of crime, the enforcement of the criminal law and the checking of identity when you apply for credit.
Details of who can have copies and the purposes for which they can use the electoral register are given in the Representation of the People (England and Wales) (Amendment) Regulations 2002. It would be a criminal offence not to comply with these Regulations.
The Open Register
The open register leaves out the names and addresses of people who have asked to be excluded from this version of the register. The open register can be purchased by anyone who asks for a copy and they may use it for any purpose.
If you do not wish to have your name and address included on the open register you should indicate this on the annual form which is sent to your property. If applying for inclusion at any other time under rolling registration you will need to indicate this on the form you complete.
You are required by law to provide information to the Electoral Registration Officer to ensure that you are registered.
You cannot vote unless your name is included on the register.
By law, credit reference agencies are entitled to use the register - people who are not registered face difficulties in getting credit, loan or mortgage approval and even opening a bank account.
About My Vote - Why should I Register to Vote?
You are eligible to be registered if you are resident of this Country, a British, Irish, European Union or Commonwealth citizen and are over 16.
Citizens of British Dependent Territories also qualify to be registered.
You are NOT eligible to be registered if you are a foreign national (except as mentioned above), a detained convicted person or under 16.
|Bermuda||Falkland Islands||St Helena and Dependencies|
|British Antarctic Territory||Gibraltar||South Georgia and South Sandwich Islands|
|British Indian Ocean Territory||Hong Kong *||The Sovereign Base Areas on Cyprus|
|British Virgin Islands||Montserrat||Turks and Caicos Islands|
* Many Hong Kong citizens already possess British citizenship and are therefore eligible for registration. However, the majority of Hong Kong citizens were previously British Dependent Territory citizens. Hong Kong ceased to be a British Dependent Territory on 1st July 1997. They will now be classed as British Nationals (Overseas) or British Overseas citizens - both come within the meaning of "Commonwealth citizens" as defined by the British Nationality Act 1981 and are eligible for registration.
|Antigua & Barbuda||Lesotho||Solomon Islands|
|The Bahamas||Malaysia||Sri Lanka|
|Barbados||Malta*||United Republic of Tanzania|
|Botswana||Mozambique||Trinidad and Tobago|
|Canada||New Zealand||United Kingdom**|
|Fiji Islands***||Papua New Guinea||Zimbabwe***|
|Ghana||St Christopher and Nevis|
|Guyana||St Vincent & the Grenadines|
* Although also EU member states, citizens of Cyprus and Malta are eligible to be registered to vote in respect of all elections held in the UK.
** Citizens of the UK and the Republic of Ireland are registered to vote in respect of all elections held in the UK.
*** Citizens of Commonwealth countries that have been suspended from the Commonwealth retain their voting rights.
Electoral Services Office 01437 775714 or email email@example.com
As an alternative to voting in person at a polling station you can apply to vote by post. This is useful if you are going to be away on polling day or simply because it is more convenient for you.
Postal voting is available to all those electors who have registered individually. If you have not registered individually you will need to do this before you can apply to vote by post.
Applying to vote by post
If you wish to vote by post you will need to complete an application form. On this form you will be asked to supply your signature and date of birth.
For an application form please contact:
By post -
Pembrokeshire County Council,
By email -
By telephone -
01437 775714 or 01437 775715
Now you are 18 make sure you have your say – use your right to vote. If you don’t you will lose your chance to influence the way things are run in the country, or your part of it.
Remember you can only vote at elections if your name appears in the Register of Electors.
How do you register?
Everyone now has to register individually. You can do this online at register to vote. Alternatively you can contact our office.
Need more information?
Take a browse through our Electoral Registration/Election pages and learn more about how to vote and the different ways you can vote.
Click on the link below for further information:-
By post -
Pembrokeshire County Council,
Unit 23, Thornton Industrial Trading Estate,
By email -
By telephone -
Office hours: 9.00am to 5.00pm - Monday to Friday
Electoral Services Manager
Glynne is responsible for managing the administration of major elections held within our County and the two UK Parliamentary constituencies of Preseli Pembrokeshire and Carmarthen West & South Pembrokeshire. He reports directly to the Returning Officer and acts as Deputy Returning Officer for the above elections. He provides direct administration to the Regional Returning Officer for the Mid & West Wales, National Assembly for Wales elections and to the Regional Retuning Officer for Wales at the European Parliamentary elections.
Glynne is also responsible for managing the administration of any periodic Community Council review held within our County and acts as a consultee for any higher electoral review.
Electoral Services Office Manager
Electoral Services Assistant
Kim provides administrative assistance supporting both the Electoral Service Office Manager and Electoral Services Manager. She is actively involved in the compilation and maintenance of the register of electors through the annual registration process (annual canvass) and monthly amendments (rolling registration) and assists the team in giving advice, support and guidance to customers.
At election time Kim compiles the databases for polling stations, staffing and training and she is currently taking the leading role in the advancement of the use of IT in the electoral process.
Electoral Services Support Officer
Please Note - If you are already registered to vote in Elections you DO NOT need to register again.
Everyone is responsible for registering themselves. You will need to provide a few details to register - including your national insurance number and date of birth. This makes the electoral register secure.
If you are not currently registered you will need to register so that you can vote in Elections. Being registered could also improve your credit rating.
If you are not going to be able to go to a polling station to vote, you can apply to vote by post or proxy. You can find out more information about voting by post and by proxy on the Electoral Commission's website.