Guidance Note for Members of the Public Submitting Questions at Ordinary Council Meetings
Members of the public residing or working in Pembrokeshire are permitted to ask questions at an Ordinary Council meeting. No person may submit more than two questions at any one meeting.
To ask a question please complete the form below:
The form must be received by the Head of Legal ad Committee Services at least ten Clear Working Days before the date of the meeting at which it is to be put.
Questions will be put orally by the Chairman on behalf of the relevant member of the public in the order in which they have been received. The Chairman may group together similar questions if considered appropriate to do so.
The Chairman, in consultation with the Head of Legal and Committee Services, may reject a question if it is considered that the question:
If a question is rejected for not meeting the above criteria, the question will be returned together with the reasons for rejecting it. The decision of the Chairman, in consultation with the Head of Legal and Committee Services, shall be final.
The Chairman shall invite the Leader, the appropriate Cabinet Member or the Chairman of an appropriate Committee to reply to the question. The person replying shall either provide a substantive oral answer to the question or undertake that a written answer will be given within ten Clear Working Days of the date of the meeting.
A maximum of 30 minutes will be allowed for all questions to be put and answered.
Where a question is not reached during the meeting, the Chairman will, immediately following the meeting, allocate each question to the Leader, the appropriate Cabinet Member or the Chairman of an appropriate Committee, and that person shall send a written reply within ten Clear Working Days of the date of the meeting, the reply then forming part of the Minutes.
You must attend the meeting in person and identify yourself to the Head of Legal and Committee Services or her representative prior to the commencement of the meeting. If you do not do so then the question will not be put at the meeting.
We will need to see evidence of identity on the day of the meeting eg, passport, driving licence or a recent utility bill.