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Schools Transport

School Transport


Note: This information is correct at time of publication but may be subject to change as a result of changes in the law or County Council policy.

i)  Introduction

There is a statutory duty for Pembrokeshire County Council (as the Local Authority) to provide pupils of compulsory school age with free transport to their nearest suitable maintained school if they live over the statutory walking distance.

Free transport will be provided according to The Learner Travel Wales Measure - Operational Guidance and Pembrokeshire County Council's school transport policy as set out below.  These arrangements apply to learners resident in Pembrokeshire or deemed to be the responsibility of Pembrokeshire County Council.

ii)  Walking distances

The Authority will provide transport :

  1. where a child of compulsory school age receiving primary education lives over two miles* from the nearest suitable school
  2. where a child of compulsory school age receiving secondary education, lives over three miles* from the nearest suitable school

* Measurement of shortest available distance is taken from the point where the private dwelling meets the public highway to the point where the nearest school entrance meets the public highway.

The Council reserves the right to name as suitable school one which is not the catchment school.

iii)  Suitable school        

Transport will be provided to the catchment area school which is designated by the Authority to serve the pupil's home address, or to the nearest suitable school as determined by the Authority.

iv)  Parental preference for a different school

The Authority will not provide transport or make any contribution towards transport costs for pupils admitted as a result of a parental expression of preference for a school which is not the nearest or catchment school.  In these circumstances parents are responsible for making their own transport arrangements and for all transport costs.  You are advised to consider the transport implications before making an expression of preference for a school place.

v)  Nature of transport provision

Where transport arrangements are the responsibility of the Authority, in all cases the Authority will decide the most appropriate type of transport to be provided or whether to provide a mileage allowance.

vi)  Safe walking routes

The Authority will provide transport where it considers that a pupil cannot walk the nearest available route in reasonable safety when accompanied, if need be, by an adult, and if the alternative route is over the statutory walking distance from the school.  In assessing the safety of an available route, consideration is given to the potential risk created by traffic, highway and topographical conditions and the availability of a fare paying bus service.  Each case will be considered on its own merits.

vii)  Welsh medium schools

The Authority will provide transport to secondary Welsh medium education.  Transport will only be provided from nominated pick-up points for pupils meeting the statutory distance criteria.  Given the nature of these routes and the distances involved, it will be parents' responsibility to ensure that pupils come to the nominated pick up points.  Those pupils attending Ysgol Glan Cleddau and Welsh units in South Pembrokeshire who are resident within the area those schools are designated to serve, and schools in the north of the County, will be provided with transport to Ysgol y Preseli from nominated points if distance criteria are met.

Those pupils from the area designated to be served by Ysgol y Preseli (currently the designated secondary bilingual school) whose parents do not wish them to receive a bilingual education will be provided with transport to the nearest alternative secondary school only; the provision relating to nominated pick up points applies equally in this case.

viii)  Voluntary aided schools

Normal catchment area arrangements apply.  The Authority will only provide transport on a concessionary basis to the nearest voluntary aided school within eight miles of the pupil's home where the pupil lives outside the statutory walking distance and where admission to the school is on faith grounds as evidenced by a supporting letter from the pupil's local priest/vicar.

ix)  Transport for learners aged 16+

The Authority will provide discretionary transport beyond the compulsory school age where a Pembrokeshire learner resides over three miles from the nearest school or college where a suitable programme of study is available.  The learner must be studying full time and under 19 years of age on 1st September of the academic year in which the course is taken.

Transport will be provided to the catchment area secondary school which is designated by the Authority to serve the learner's home address, or to the nearest school/college.  General education (i.e. A/AS level or GCSE) is normally provided at the catchment school and transport will not normally be provided for attendance outside the catchment area for these programmes of study.  Schools offer a wide range of subjects at age 16+ and learners wishing to pursue general education would normally be expected to select from the range available.  It is not the practice of the Authority to provide transport on the basis of individual subject choices.

x)  Pupils with Special Educational Needs

The Authority will provide transport for statemented pupils in accordance with the following criteria:

Transport is not provided for special needs pupils in the following circumstances:

The Authority may provide an attendant for pupils with statements of Special Educational Needs who qualify for transport under the defined criteria.  Provision of attendants will take place after consideration by relevant officers of the individual needs of the pupil or group of pupils concerned and the nature of the transport available and is at the discretion of the Director of Education and Children's Services.

xi)  Transport on medical grounds

The Authority will consider providing short term transport for pupils where a child requires transport on medical grounds at the discretion of the Director of Education and Children's Services.  Application should be made by letter to

The SEN Manager, Pembrokeshire County Council, Education Service, County Hall, Haverfordwest SA61 1TP

together with supporting evidence from the learner's medical consultant. No other medical professional's advice will be accepted.

xii)  Concessionary travel

Pupils who are not eligible for free transport may be allowed concessionary places on contract vehicles, following a written application to the Director of Education and Children's Services, if there are spare seats available.  Such concessionary places are temporary and tenuous and may be withdrawn at any time at the discretion of the Authority e.g. when seats become unavailable.  This could take place at short notice and responsibility for transport then reverts to parents.  The Authority must determine the number of eligible pupils requiring transport in order to identify whether or not spare places are available on contract vehicles.  Therefore concessionary passes are not issued until a few weeks into the school year.  The Authority has the right to charge for concessionary places on contract vehicles and may do so in accordance with its transport policy.

xiii)  Schools in neighbouring Local Authority areas

The Authority will provide transport in accordance with the law and Authority policy in respect of pupils attending schools in neighbouring Local Authority areas.

xiv)  Change of address

The Authority may provide transport for pupils, following a change of address during the final year of G.C.S.E or A level examinations, in order to ensure continuity of education.  An application must be made to the Director of Education and Children's Services.  Such provision will not continue into Years 12 and 13 where pupils move in year 11.

xv)  Pupils under compulsory school age

The Authority has no legal responsibility to provide transport for pupils under statutory school age and does not normally do so.

xvi)  Codes of Conduct

The Welsh Assembly Government has drawn up Travel Codes for all parties involved with school transport and these give advice and guidance on how the journey to and from school may be undertaken safely.  These are published in Admissions & Transport Application Forms.

xvii)  Bus passes

A bus pass will be issued to those pupils of secondary school age entitled to transport, subject to the completion of an 'Application for School Transport Bus Pass' form.  Passes must be carried daily and must be available for inspection by Authority Officers or contractors' personnel.  Pupils without a bus pass may be refused travel.  A charge will be made for a replacement bus pass.  The application form for a bus pass is available on request or can be downloaded from Admissions & Transport Application Forms.  Applications can also be completed and submitted online (see Admissions & Transport Application Forms).

Applications should be completed in full, including signature by the school (except online and for first admission to secondary school), and sent to the Director of Education and Children's Services.

In the case of primary school pupils, application for a bus pass must be made as per secondary pupils in the above paragraph; however individual bus passes will not be issued.  Alternatively, a list of pupil names will be issued to the bus operator identifying those eligible for transport on each bus route.

xviii)  Pick up points

Due to the rural nature of the County it is not always possible to arrange the routes of vehicles to pass close to the homes of all pupils travelling.  Parents may, therefore, be required to make their own arrangements for their children to get to and from the nearest pick-up point.  Every effort will be made to keep this distance as short as possible.  It is the responsibility of parents to ensure that pupils are safely escorted to and from the vehicle.

xix)  Behaviour on school buses

Pupils whose behaviour during the journey to and from school is not of an acceptable standard or in compliance with the Code of Conduct may have the agreed travelling arrangements withdrawn and responsibility for transport to and from school will then fall on parents.  CCTV cameras will be used on certain vehicles to monitor behaviour.  The driver will be responsible for the supervision of pupils on the vehicle during the journey to and from school.  The driver will report any incidents of bad behaviour to the Authority and the travelling arrangements may be withdrawn.  Smoking is not permitted on vehicles contracted to the Authority.

xx)  Damage

The Authority or Contractors will seek recompense from parents where responsibility for wilful damage rests with their children.

xxi)  Parental responsibility in relation to transport

Parents have the responsibility for:

xxii)  Financial circumstances

The provision of transport is not influenced by parents' financial circumstances.

xxiii)  Transport Appeals

In the case of a dispute relating to the implementation and interpretation of home to school transport policy, an appeal should be made to the Director of Education and Children's Services.

xxiv)  Review of transport routes

The Authority will review routes and transport provision on a regular basis in order to improve efficiency.  Route changes may be implemented during the course of an academic year.

xxv)  Inclement weather

In cases of inclement weather, or other unforeseen circumstances, there may be temporary alterations to the transport provided.  In some circumstances it may not be possible to operate a route at all or to serve only part of a route.  If a school/college route does not operate in the morning, due to inclement weather, but you choose to take your child(ren) to school yourself, then you will be required to make arrangements to collect your child(ren) at the end of the school day.

ID: 20320   Revised: 25/1/2017

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Admissions & Transport Application Forms

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