Pembrokeshire County Council needs to collect and use certain types of information about people with whom it deals. In addition, it may occasionally be required by law to collect and use information to comply with the requirements of government departments and the Welsh Assembly Government.
The Act only applies to personal data which identifies living persons. The Act also provides for the regulation of the processing of such personal information including the obtaining, holding, use of or disclosure of such information.
Pembrokeshire County Council is subject to those provisions and has to abide by the eight principles of the Data Protection Act which are:
Personal data shall be:-
The Act gives certain rights to people whose data is held by the Authority which includes:-
The fundamental right is the right of subject access. This allows people to find out what is being held about them. The personal data held may take the form of computerised records, emails, CCTV, photographs or paper records.
Individuals who wish to make a subject access request are asked to complete the attached form, providing as much information as possible to identify the data that they require.
Pembrokeshire County Council have 40 days from receipt of the form to comply with the request, provided that the fee of £10.00 is received and we are satisfied as to the identity of the person making the request and have sufficient information to locate the information requested.
It will be necessary for us to have a copy of a document confirming your date of birth and identity (birth certificate) and a copy of one of the following to confirm your address:
In some cases there might be some restrictions under the Act on an individual's right to see all personal data held about them. .Another one of the main restrictions concerns third party data - or data that does not apply to the individual making the request. In this instance, the information provided will exclude any content which identifies a third party, unless the third party agrees to its release. If any restrictions apply to you, you will be informed of this.
More information about the Data Protection Act 1998 and further guidance can be found on the Information Commissioner's website.
If you would like to make a request, please complete the form and send it with your payment to:
Access to Records Team
Pembrokeshire County Council
Telephone (for any advice or enquiries): 01437 775798
Freedom of Information Act 2000
You have a general right to access information which we hold that does not relate to you as an individual, and which we do not routinely publish by making a request under the Freedom of Information Act 2000.